|
|||
|
Last updated on
August 26, 2008 |
|||
|
AUG 21, 2008 10:00 A.M. |
NNIJISP Project Manager Informational and Status Report to Judiciary Meeting, regular session. | ||
|
NNIJISP TOC Meeting Notes for 08/19/2008. |
TOC General Meeting, DOJ Tax Conference
Room. Meeting Notes taken by Terry Linkous Meeting convened at 9:00 AM in the DOJ Tax Conference Room. See attendance sheet for list of attendees. The new Project Manager, Terry Linkous, presented a review of the project status after his first month on the job. He explained his background with similar projects in the government sector, philosophy and approach with multi-branch and entity stakeholders, long term commitment and focus to obtain the desired outcome to this project. He stressed that all members of the committee need to participate in the meetings and any necessary sidebar meetings and discussions. Chief Justice Yazzie also provided support for the necessary involvement from each committee member for a successful project. Explanation and discussion was held on the $500,000 request within the Fixed Cost Budget for fiscal year 2009 to support the project as recommended by the consultant’s study. Chief Justice Yazzie reported the budget request is tracking favorably from the budget committees. The NN Council will vote on the fiscal 2009 budget in September. Cynthia Thompson, Administrative Hearing Officer, presented the start-up of the new approach to handling traffic citations through the Traffic Administrative Hearing Office. Ben Mariano will be developing system software based on the current CMS to support the Traffic Hearing Office. The Project Manager provided an update on the RFI responses and a brief discussion concerning build versus buy in developing the new system. He stated that it would be too time consuming and require more technical resources than is available to build the system. Rather a combination of purchased software and in house customization would be a better approach. The Project Manager plans to visit the district courts and discuss operations with the CA’s over the next several weeks. Work flows and forms will be one of the discussion topics at the visits. Next steps include the final review of the RFI’s by the subcommittees, begin drafting the RFP language and work toward a release of the RFP during the first quarter of fy ’09. With no further discussion, the next TOC meeting was tentatively scheduled for the fourth Tuesday in October at 9:30. Meeting adjourned at 11:00 AM |
||
|
Wed. June 11, 2008 9:00 A.M. |
Visit to Salt River Pima Maricopa Indian
Community Tribal Court to view their new case management system.
2-1/2 hr functional presentation
by the Salt River CMS project manager (Jay) began at 8800 E.
Chaparral, 3rd Floor Conference Room, including Q&A,
followed by small group contingent visits to the courthouse
and IT Q&A with Salt River IT.
Notes: 13 weeks slotted for workflow and should inventory live docs vs. docs that will not go live; interface should take place 1 year after implementation rather than at the same time. Timelines: systems admin training then 5 months later end user training and go live. Discussion: search warrants, temp release from jail, financials, extraditions, public access to cases, counsel access to cases and esp calendar, state/fed interface, digital signatures.
Attendees:
|
||
|
Notes from May 29, 2008 TOC Special Meeting 1:00 PM |
Notes taken by Josephine Foo The June 11 trip to visit a live application of software in the Salt River Pima Maricopa Indian Community tribal court was discussed. Contact vendor. The Project Manager applicant process resumed. The need that he/she be a full-time employee with an office on-site was unanimously agreed as best for the project. Office space was discussed. References and background checks to proceed and offer made. No re-advertising needed at this time. Present:
Absent: Frank Burnside, Jr. |
||
|
Notes from May 8, 2008 TOC Meeting and IT Subcommittee Meeting 10:00 AM - 6 PM |
Notes taken by Josephine Foo Several meetings were held today addressing RFI responses, interview of Project Manager candidates, and discussion of general TOC issues. Present at the IT Subcommittee RFI Meeting:
Josephine Foo, Asso. Attorney (Judicial) Special Projects Orlando Bowman, IMS ManagerThe subcommittee convened and reviewed all RFI responses. This is a preliminary review pending selection of the Project Manager, who will review and recommend to the TOC. Submissions were graded 1 through 5. Following this meeting, the interview process for the Project Manager position immediately commenced. Mr. William Nakai, HR Director (Judicial) explained the process. Present for all or part of the Project Manager Interview Process:
Absent: none
A candidate for Project Manager was offered and accepted the position following the interview process. However, this candidate later withdrew his application. |
||
|
Notes from March 4, 2008 General Meeting, DPS Conference Room, Window Rock, AZ, 1:00 PM |
Notes taken by Josephine Foo Present:
Meeting convened 1:00 PM. Alex Largie presented on connectivity status. W/R connected via fiber optic; districts via T1 cable. Video conferencing will carry different loads depending on equipment and use. K Bowman discussed confrontation clause issues with video conferencing arraignments without recording the event. S Cowboy led discussion on why DPS needs to be involved in the program, having already established a data system. Interface issues were discussed. Charter and Governance Structure All present reviewed, revised, and TOC members voted unanimously (8-0) to adopt the charter and governance structure. Chief points were: how the charter may be amended; vacancies on TOC; designation of Chief Justice as chair for duration of development phase of NNIJISP; duties of Project Manager. Project Manager Job Description was finalized. Advertising to begin as soon as pay grade/class entry code established. RFI All agreed to terms in RFI, including in the RFI both software vendors and developers of open source system. Orlando and Harold to complete technical portion and advertise as soon as possible. Meeting adjourned 2:30 PM. Next scheduled regular meeting: Thursday, May 8, 1:30 PM with DIT to be the default venue. |
||
|
Notes from Jan 15, 2008 Project Tech Meeting, NDIT Conference Room, Window Rock, AZ, 1:00 PM |
Notes taken by Orlando Bowman. NNICJS Project Tech. Meeting, Jan 15, 2008 at NDIT, 1pm: Attendees:
Purpose of meeting address draft of an RFI (Request for Information). The RFI is still being worked on primarily by Orlando. When complete with draft will review with IT group, hopefully by end of February. End of meeting. |
||
|
Notes from Dec 5, 2007 Project Tech Meeting, NDIT Conference Room, Window Rock, AZ, 1:00 PM |
Notes taken by Orlando Bowman. NNICJS Project Tech. Meeting, Dec 5th 2007 at NDIT, 1pm: Attendees:
End of meeting. |
||
|
Notes from Oct 31, 2007 General Meeting, DPS Conference Room, Window Rock, AZ, 10:00 AM |
Notes taken by Josephine Foo. Meeting convened 10:15 a.m. with welcome from Chief Justice and Samson Cowboy. All TOC members present except Roger Shirley (Chief Prosecutor), Frank Y. Begay (Chief Probation Officer) and Kathleen Bowman (Public Defender). Memorandum of Understanding of Goals and Principles All present signed the Memorandum of Understanding. Gwen Williams has the MoU and will get it to the absent members for signing. The completed MoU goes to Linda Bitsoi at Chief Justice's office. Case Management Flow Charts Public Safety, OCP and the Courts will prepare procedural and data entry flow charts reflecting real practices. Prior to presenting the flowcharts to TOC, each component will meet with districts and try to streamline processes among the districts as much as possible. A uniform flowchart is preferred, if possible. Deadline: 2 months. Presentation and discussion of flow charts will be at next TOC general meeting at the end of December, 2007. Build or Buy TOC needs more information, as soon as possible. TOC IT members are tasked with preparing a detailed RFP for a potential design consultant; job announcement for a possible Project Manager; and RFI's for integrated justice information systems vendors to present on the Navajo Nation. Details include the changing network capability on the Navajo Nation, requiring any future CMS to be network transferable. Deadline: next TOC IT meeting on Nov 29. Sharepoint to be set up by DIT. FullCase/FullCourt will present on November 15. Gwen WIlliams will take care of bookings. Judicial IT Vacancy One IT vacancy in Judicial will be designated NNIJISP. DIT, OCP, IMS and DLE presented on status of departmental RMS/CMS. Further Presentation of Status of Navajo Nation Server Harold Skow presented DIT's plan for full connectivity. The plan is to consolidate servers; one domain network; centralized applications and disaster recovery; redundancy; etc. culminating in a Service Level Agreement (SLA) between all components. (Summary of server status and projection to be inserted here). DIT will continue to present and update on the server status. Status of CODY Derrick Yazzie of Highway Safety presented. CODY is projected to return to DIT's network in 2008. The plans for CODY: (a) develop and integrate COBRA sys.; (b) develop Public Safety suite as integrated software sys. for disparate databases; (c) incorporate DIT network infrastructure to include T-1 backbone through fiber optics; and (d) remote access for NCIC checks. FATPOT is able to integrate various databases usign API programming. Industry is moving towards "virtualization." IMS/NDLE Orlando D. Bowman of IMS provided background information on IMS activities which included two additional law enforcement databases maintained (1984-2005), status of AFIS, status of current IT infrastructure, IMS IT personnel, the need to capitalize on computer labs for enhanced knowledge of IT personnel and users. Recommendation of FatPot live demonstration. Orlando Bowman pointed out that existing computer training labs should be used. OCP Needs Frank Burnside presented on the highly limited internet capabilities of prosecutor offices. Needs include workflow.
|
||